Legal Secretary – Commercial Property
We currently have an exciting opportunity for an experienced Legal Secretary to join our Commercial Property team in Southampton. This is a rapidly growing area of our firm and you can expect lots of opportunity to develop your skill set and to be involved in some interesting and challenging work.
At Foot Anstey our people, like our values, are at the very heart of our business. We aim to provide our employees with a rewarding career and work environment with an attractive and flexible benefits scheme, as part of supporting the importance of work/life balance. Benefits available to you include a Lifestyle Hour – a discretionary benefit to provide a fully flexible time slot for employees to take an additional hour away from work on a weekly basis.
What you'll do
The purpose of the role will be to provide a high-level of administrative support to the fee earners including:
- Dealing with matter set up and ensuring that risk and compliance procedures are followed.
- Dealing with SDLT return and Land Registry applications – dealing with requisitions and diarising to ensure that matters are followed up and the client is kept informed of the progress.
- Producing and amending precedent letters and House-style documents.
- Ensure that property documents are correctly archived and stored and recover deeds from store when required.
- Take responsibility for all travel and diary management and ensuring the fee earners have everything required for their meetings.
- Respond to queries from clients and other stakeholders on behalf of your fee earners, ensuring excellent and clear communication at all times.
What we're looking for
- A proven track record of providing high quality administration preferably within a legal/professional services environment
- Strong Word, Excel and PowerPoint skills
- Excellent organisational, communication and stakeholder management skills
- Experience working within the property sector (desirable)
- The ability to deal with highly confidential information with tact and sensitivity
Why Foot Anstey?
Foot Anstey is one of the UK's fastest growing law firms. We believe in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients' goals and collaborating with them and other advisers to deliver solutions. We are on an exciting journey to become our clients’ most trusted advisor, enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values of collaboration over convention, championing aspiration, being refreshingly human, embracing entrepreneurial spirit and delivering integrated thinking guide the way we act, every day, from the way we operate as a business to how we treat our colleagues and clients.
Over our history we've grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Developers, Energy & Infrastructure, Islamic Finance, Private Equity, Private Wealth, Retail & Consumer. Our strategy of gaining market share through meeting clients' needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven bases: Truro, Plymouth, Exeter, Taunton, Bristol, Southampton and London.
Our people are critical to our success. We help our employees achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy. We believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. We are open to discussing flexible working patterns for all of our vacancies. Over 40% of our employees have a permanent flexible working pattern, which is something that we actively encourage. Due to the pandemic, the majority of our employees are currently working on a flexible, remote basis. We anticipate a gradual return to our offices over the upcoming months in line with Government guidance.
The recruitment process
We appreciate the time and effort it takes to apply for a role. We will acknowledge your application immediately and we will respond within 7 days regardless of outcome. We review applications on a rolling basis and will move to shortlist as soon as possible. Typically we undertake a two interview stage process. Throughout the process you will receive ample information about us and the role.
Creating a diverse and inclusive workplace is essential to delivering our strategy, and we were delighted to be awarded the National Equality Standard in 2018 and to successfully renew this in 2021. That’s why this is right at the heart of our priorities. This goes beyond our policies – it’s something we consider across everything we do, from the make-up of our client teams, encouraging staff to reach their potential, through to our leadership.
‘Powering your ambition’ is the statement that summarises what we stand for as a firm. It means that we aim to support our clients and our people to achieve their goals, regardless of background, gender, race, beliefs, sexuality or other non-work related factors. We champion aspiration and encourage it in everyone that works with us. As such we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role you are encouraged to answer the diversity and social mobility monitoring questions. The answers you provide will remain entirely anonymous and confidential and will in no way impact your application.
If you have any questions about the role or your application, please contact Sophie Russell, Recruitment Administrator at [email protected]
Foot Anstey. Powering Your Ambition.