Office & Events Assistant
Are you looking for a role where you can utilise your excellent communication and people skills? We are currently looking for a Business Services & Events Assistant to join our Bristol office on a permanent basis; this is a great opportunity to support the core business in delivering premier legal services in one of the UK's fastest growing law firms. In this role you would support the Office Manager in providing an efficient, flexible and effective front and back office support service to both internal and external clients.
As a Business Services & Events Assistant, your day-to-day would be very varied, where you would use a variety of skills to provide excellent and professional service within the daily operations of the firm, from processing mail, photocopying, liaising with contractors, to meeting with external clients and covering Reception and Events. This role will require a flexible approach to working arrangements and locations owing to involvement in a rota system that sometimes requires an ad-hoc approach. This role will be part of a busy, friendly unit in a fast-paced environment. The hours of this role are working on a rota system from 08:00 – 18.00 Monday to Friday with occasional extended hours of work.
What you'll do
- Collecting and processing incoming/outgoing mail, photocopying and scanning.
- Document production – binding, laminating, paginating.
- Handling cheques and monies on behalf of lawyers.
- Stock control for stationery, toners and IT consumables and processing of stationery and stock orders.
- Maintaining both internal and external office appearance through basic office maintenance.
- Liaising with engineers and contractors.
- Ensuring workplace meets with health & safety compliance procedures.
- Arrangement of conference facilities including audio visual equipment.
- Provision of Reception and Events cover.
- Serving refreshments and food to internal and external clients.
What we're looking for
- Outwards presentation of a professional and positive 'can do' attitude and image, exhibiting passion and pride in your work.
- Excellent interpersonal and written/verbal communication skills to deal with a range of people internal and external to the business.
- The ability to deal with a variety of tasks; multitasking and working flexibly within a team.
- Excellent IT literacy and experience
- Knowledge of Health and Safety legislation and practices is desirable
- The ability to understand and work in accordance with the Firm’s policies and procedures.
Why Foot Anstey?
Foot Anstey is one of the UK's fastest growing law firms. We believe in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients' goals and collaborating with them and other advisers to deliver solutions. We are on an exciting journey to become our clients’ most trusted advisor, enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values of collaboration over convention, championing aspiration, being refreshingly human, embracing entrepreneurial spirit and delivering integrated thinking guide the way we act, every day, from the way we operate as a business to how we treat our colleagues and clients.
Over our history we've grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Retail & Consumer, Financial Services, Energy & Infrastructure, Media & Entertainment, Developers and Private Wealth. Our strategy of gaining market share through meeting clients' needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven bases: Truro, Plymouth, Exeter, Taunton, Bristol, Southampton and London.
Our people are critical to our success. We help our employees achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy. We believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. We are open to discussing flexible working patterns for all of our vacancies. Over 40% of our employees have a permanent flexible working pattern, which is something that we actively encourage. Due to the pandemic, the majority of our employees are currently working on a flexible, remote basis. We anticipate a gradual return to our offices over the upcoming months in line with Government guidance.
The recruitment process
We appreciate the time and effort it takes to apply for a role. We will acknowledge your application immediately and we will respond within 7 days regardless of outcome. We review applications on a rolling basis and will move to shortlist as soon as possible. Typically we undertake a two interview stage process. Throughout the process you will receive ample information about us and the role.
Creating a diverse and inclusive workplace is essential to delivering our strategy, and we were delighted to be awarded the National Equality Standard in 2018 and to successfully renew this in 2021. That’s why this is right at the heart of our priorities. This goes beyond our policies – it’s something we consider across everything we do, from the make-up of our client teams, encouraging staff to reach their potential, through to our leadership.
‘Powering your ambition’ is the statement that summarises what we stand for as a firm. It means that we aim to support our clients and our people to achieve their goals, regardless of background, gender, race, beliefs, sexuality or other non-work related factors. We champion aspiration and encourage it in everyone that works with us. As such we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role you are encouraged to answer our diversity and social mobility monitoring questions. The answers you provide will remain entirely anonymous and confidential and will in no way impact your application.
If you have any questions about the role or your application, then please contact Sophie Russell ([email protected]) on 0117 9154973.
Foot Anstey. Powering Your Ambition.