Business Services Assistant
Are you looking for an opportunity where you can utilise your excellent communication and people skills in a corporate environment with a friendly team? If you already have some customer facing experience in a corporate setting, and experience of office administration, we’d be keen to hear from you.
We are currently looking for a Business Services Assistant to join our Southampton office on a permanent basis; this is a great opportunity to support the core business in delivering premier legal services in one of the UK’s fastest growing law firms. In this role you would support the Office Manager in providing an efficient, flexible, and effective front and back-office support service to both internal and external clients.
As a Business Services Assistant your day-to-day would be really varied, where you would use your skills to provide excellent and professional services within the daily operations of the firm from processing mail, photocopying, and liaising with contractors, to meeting with external clients and covering Reception and Events. You will require a flexible approach to working arrangements and locations owing to involvement in a rota system that sometimes requires an ad-hoc approach. Working as part of a busy, friendly unit in a fast-paced environment your hours will be on a rota system between 8am and 6pm, with weekly starts of 8, 9 or 945am, and occasional extended hours of work.
What you’ll do
- Collect and process incoming/outgoing mail, photocopying and scanning
- Document production – binding, laminating, paginating
- Stock control and processing of orders for stationery and IT consumables
- Maintain internal and external office appearance through basic office maintenance
- Liaise with engineers and contractors
- Ensure the workplace meets with health & safety compliance procedures
- Arrangement of conference facilities including audio visual equipment
- Provision of Reception and Events cover
- Serve refreshments and food to internal and external clients
What we’re looking for
- Outwards presentation of a professional and positive ‘can do’ attitude and image, exhibiting passion and pride in your work
- Excellent interpersonal and written/verbal communication skills to deal with a range of people internal and external to the business
- The ability to deal with a variety of tasks; multitasking and working flexibly within a team
- Excellent IT literacy and experience
- Knowledge of Health and Safety legislation and practices is desirable
- The ability to understand and work in accordance with the Firm’s policies and procedures
Successful applicants will be required to complete a pre-employment screening process which includes a financial integrity check and a DBS check. If you wish to discuss any issues or questions in connection with this, please do speak in confidence with a member of the Talent Acquisition Team. Contact us at [email protected] and we will come back to you as soon as we can.
Our offer to you
In return for your efforts, you can expect considerable scope for personal as well as professional development. We encourage people to engage with our popular and well supported coaching and mentoring programmes, which connect you to people right across the firm and at every level. We create space for mental and physical wellbeing with our weekly Lifestyle Hour, 28 days annual leave, and a sabbatical you can take every 5 years. You can also buy holiday and manage your benefits flexibly using our sophisticated portal to configure your total reward offer according to what you value most. As part of this, you can make ongoing or one-off donations to our charitable foundation and access our CSR programme where you can engage with community-based initiatives (as a team, or individually) twice a year, to give something back where you feel it matters.
Why Foot Anstey?
As one of the UK’s fastest growing law firms, Foot Anstey believes in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients’ goals and collaborating with them and other advisers to deliver solutions. By becoming our clients’ most trusted advisor, we are enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values define the way we act with our clients and one another every day, and because of these we think our culture and environment sets us apart.
Over our history we’ve grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Private Equity, Retail & Consumer, Energy & Infrastructure, Islamic Finance, Developers and Private Wealth. Our strategy of gaining market share through meeting clients’ needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven locations with offices in Truro, Plymouth, Exeter, Taunton, Bristol, Southampton, and London.
Our people are central to our success, in every part of the business. We actively support our employees to achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Talent Development programme and Digital Skills Academy, and believe in empowering each other to achieve and strive to create a progressive and inclusive working environment.
Creating a diverse and inclusive workplace is integral to delivering our strategy, and we were delighted to be awarded the National Equality Standard for a second time in 2021. We consider this to be right at the heart of our priorities and goes way beyond our policies – it’s something we consider across everything we do, from the make-up of our client teams, encouraging staff to reach their potential, through to our leadership. We aim to support our clients and our people to achieve their goals, regardless of background, gender, race, beliefs, sexuality or other non-work related factors. We champion aspiration and encourage it in everyone that works with us. As such we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role you may be encouraged to answer our diversity and social mobility monitoring questions, so please be reassured that any answers you provide will remain entirely anonymous and confidential and will in no way impact your application.
Foot Anstey. Powering Your Ambition.